Description
The purpose of the confirmation statement (Companies House form CS01) is to verify that important company data recorded at Companies House is accurate at a certain date.
If any information held on record is incorrect or out of date when the confirmation statement is due, the company should update the data before, or at the same time as, delivering the confirmation statement.
The confirmation statement is more straightforward than the annual return, because you do not have to enter previously filed information if there have been no changes in the past 12 months.
If your company details are exactly the same and you don’t have any changes to report, all you need to do is ‘check and confirm’ the information held at Companies House and submit the statement.
What to include in a confirmation statement
To complete a confirmation statement, you simply have to check the information registered at Companies House and confirm that it is correct and up to date at that time. The data you will have to check and confirm (where relevant) includes the following:
- Registered office address
- Single Alternative Inspection Location (SAIL address)
- Current company officers (i.e., directors, company secretary, LLP members)
- Location of the company’s statutory registers (i.e., at the registered office, at a SAIL address, or held at Companies House)
- Standard Industrial Classification (SIC) codes (i.e., the company’s principal business activities)
- Name of each shareholder
- Shares held by each shareholder (class, quantity, and details of any transfers)
- Statement of capital
- total number of issued shares of the company
- the aggregate nominal value of those shares
- aggregate amount (if any) unpaid on those shares (whether on account of their nominal value or by way of premium)
- prescribed particulars of rights attached to each class of share
- total number of shares of each class
- aggregate nominal value of each class of share
- Trading status of shares
- People with Significant Control (PSCs)
- Exemption from keeping a PSC register
Reporting changes using the confirmation statement
You can report certain changes to your company data on the confirmation statement, just like you could with the annual return. The information you can update includes:
- SIC codes
- Shareholder details
- Statement of capital
- Trading status of shares
- Exemption from keeping a PSC register
All other information, such as amendments to officers’ details and the registered office, must be reported separately using the relevant Companies House forms. You can file these forms and update the required information prior to, or at the same time as, filing your confirmation statement.
Confirmation statement filing deadline
You have to file a confirmation statement at least once a year, no later than 14 days after the end of your 12-month ‘review period’. Your review period starts on:
- the date of company formation, or
- the ‘statement date’ of the previous confirmation statement
Your review period ends the day before:
- the anniversary of company formation, or
- the statement date of the previous confirmation statement
The statement date is the date on which you must confirm that the company information recorded at Companies House is correct.
